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EAP Standing Rules

EAP Standing Rules Page 1 of 3 July 25, 2017

The Electronic Association of Parliamentarians
a constituent division of the
NATIONAL ASSOCIATION OF PARLIAMENTARIANS®
Standing Rules

1. Dues. Full annual dues are $12.00 annually, with all other dues amounts adjusted as provided
in the bylaws. The adjusted amounts are as listed in the following table:

 Month_Joined_ Regular_Members_  Student_Members_
 January
$12.00
$6.00
 February
$11.00
$5.50
 March
$10.00
$5.00
 April
$9.00
$4.50
 May
$8.00
$4.00
 June
$7.00
$3.50
 July
$6.00
$3.00
 August
$5.00
$2.50
 September
$4.00
$2.00
 October
$15.00
$7.50
 November
$14.00
$7.00
 December
$13.00
$6.50
*Includes dues for the following year

2. Duties of Officers. The officers will perform the following duties in addition to those specified
in the parliamentary authority and in the bylaws, or ordered by the board of directors.

A. President. The president will:

1. nominate members for the following positions, subject to confirmation by the board of
directors, for terms concurrent with that of the president;
a. the chairmen and members or all committees;
b. a parliamentarian; and
c. a webmaster and one or more assistant webmasters.

2. approve vouchers for authorized expenses, and forward the vouchers to the treasurer
for payment;

3. sign all contracts as approved by the board of directors;

4. have authority to authorize disbursement of EAP funds; and

5. turn over all records and materials pertaining to the president to the new president
within thirty days after leaving office.

B. Vice President. The vice president will turn over all records and materials pertaining to
the vice president to the new vice president within thirty days after leaving office.

C. Secretary. The secretary will:

1. provide all notices to the membership required by the bylaws or these standing rules;

2. provide copies of the draft minutes of each membership or board meeting to the
appropriate minutes approval committee within fifteen days after adjournment of the
meeting;
EAP Standing Rules Page 2 of 3 July 25, 2017
3. provide copies of all approved minutes to each member of the board of directors within
fifteen days after the minutes have been approved by the minutes approval committee;

4. submit a list of newly elected officers to NAP within thirty days after the election;

5. submit the name of any officer appointed to fill a vacancy (or, in the case of the
president, automatically filling the vacancy) to NAP within thirty days after filling of
the vacancy;

6. submit a copy of the amended bylaws to NAP within thirty days after adoption of any
amendment; and

7. turn over all records and materials pertaining to the secretary to the new secretary
within thirty days after leaving office.

D. Treasurer. The treasurer will:

1. open and maintain a checking account with a local bank with preference to a no-fee
account;

2. promptly pay all vouchers as approved by the president;

3. submit a financial report at each annual meeting and at each board meeting;

4. submit all financial records to the financial review committee within thirty days after
the close of the fiscal year, and within thirty days after leaving office;

5. file all tax returns and other financial reports that may be required by applicable local,
state, or federal law;

6. have check-writing authority for any EAP checking account; and

7. turn over all records and materials pertaining to the treasurer, except for those turned
over to the audit committee, to the new treasurer within thirty days after leaving office.

3. Annual Meeting. The board of directors will notify all members of the impeding annual
meeting at least ninety days in advance of the meeting date. Registration details need not be
provided at the time of this notification, but are to be provided with the meeting notice required
in the bylaws.

4. Standing Committees.

A. Bylaws and Rules. The bylaws and rules committee will:

1. submit proposed amendments, including proposed revisions when applicable, to the
secretary, for inclusion in the call to meeting, at least 45 days before the meeting at
which they are to be considered;

2. present all timely proposed amendments to the EAP governing documents, together
with the committee’s recommendation if any, to the annual meeting; and

3. prepare revisions to the EAP governing documents when authorized by the previous
annual meeting.

B. Education. The education committee will coordinate the educational sessions for the
annual meeting.

C. Membership. The membership committee will:

1. maintain the membership ledger in coordination with the treasurer;

2. assist in the organization of new units; and

3. coordinate with units to develop and implement plans for promoting membership.

6. Financial. The board of directors will appoint a financial review committee prior to the close
of each fiscal year, and upon any change of treasurers. The committee will review EAP’s
financial records for accuracy and compliance with good accounting practice, and submit its
EAP Standing Rules Page 3 of 3 July 25, 2017
report to the board of directors within sixty days after the close of the fiscal year or any change
in treasurers.

7. Web Site. EAP will develop and maintain an official web site using, insofar as possible, a free
web hosting service. The web site will include both a public area, accessible by anyone with
an internet connection, and a members-only area, accessible only by those to whom access is
specifically granted.

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