Special Rules of Order
of eNAP

1. Meetings shall be held in an internet relay chat room which displays the nickname (Nick) of each attendee next to each message posted by the attendee.

2. Members shall log in using a Nick that readily identifies the member such as JohnDoe, and upon the request of the Chair, any Nick shall be changed to a more suitable name.

[Note: the /nick command, e.g., [ /nick JohnDoe ] changes the nick to JohnDoe.]

3. Prefixes for Nicks shall be used as follows: p_ for President, v_ for Vice-President, s_ for Secretary, c_ for Chairman-Pro-Tem, and g_ for guest. 

[Example: p_JaneDoe.]

4. Abbreviations shall be allowed and encouraged for the following:
    MP = Mister/Madam President
    MC = Mister/Madam Chairman
    CR = The Chair Recognizes
    MS = (It is) moved and seconded
    PO = Point of Order
Other abbreviations shall be allowed if understood by attendees and there is no objection.

5. The chat room facility used shall have the ability to display the Nicks of all attendees.  This list shall be used to determine the presence of a quorum.  Attendees who are temporarily absent shall indicate their departure and return in some suitable and clear fashion, such as the /away and the /back commands. 

[Note: Some IRC programs may use [ /away for 2 minutes ] for departing, and [ /away ] (the command word with nothing else) for returning.]

6. The chair may generally take the vote in the chat room with a single call such as: All in favor type Yes; all opposed type No; all abstaining type Abstain.  Responses in such a case may intermix Yes and No votes and notices of Abstentions in the chat room.  The chair may announce the result of the vote after sufficient responses have been received such that any additional could not change the result. 

If further responses could change the result, after a lag of 5 seconds with no new entries, the chair may type "If there are no further votes..." [enter], 3 [enter], 2 [enter], 1 [enter] (at one second intervals), "The polls are closed." [enter] and then announce the result of the vote, but the poll closing sequence stops if there are any votes cast during the sequence.

7. The chair may use a separate polling site for an exposed or a secret vote, as the chair decides or the Unit orders.  The polls shall be opened and closed at such a site in any reasonable, clear and fair manner. 

8. Speeches in debate shall be limited to 3 minutes each.  When a member has the floor, the member shall have no more than 60 seconds before submitting a complete or partial posting. 

A partial posting shall be ended with "..." to indicate that the member is typing another part of the post.  Multipart postings shall be ended with "END" to yield the floor.

9. The chair may recognize members on the basis of recent requests for recognition, rather than strictly on the basis of those seeking recognition after each person yields the floor.

10. IRC software for PasteBin or UploadFile or some other suitable means shall be used for posting text longer than about 5 lines.

11. There shall be an educational program with each meeting, even if there is no quorum. 

(A) A part of each educational program shall be to allow members to ask opinions of other members on parliamentary questions that they have. 
(B) Maximum and/or minimum time limits may be established for each part of the education program and/or the entire program as the Unit may desire
(C) The educational program shall be conducted in recess, so that role-playing and adoption of motions during the recess are not official acts of the Unit.

[Note: Per "PDC Revised RP Instructions for CEUs April 2017": To retain registered membership, the RP shall earn twenty (20) continuing education credits (CEUs) within each six-year period as provided in the policies of NAP. How? Participate in parliamentary educational workshops at NAP Unit, Association, and District levels, NAP Training Conferences and Biennial Conventions, Leadership Conferences, and NAP Webinars. Electronic units are treated the same as unit workshops for CEU credits. Participants will earn one CEU for each hour, calculated on quarterly time intervals. (Example: 1 hour 15-minute lesson will earn 1.25 CEUs). At a minimum, the workshop should last for fifty (50) minutes for a one-hour CEU credit. Participants must be present for the entire session time to receive credit. Instructors who present educational workshops may also claim CEUs.]

12. When nominations for an officer position are closed, each person nominated may address the unit for up to three minutes.  (12-12-2016)

13. The unit’s order of business shall be as follows:
   1)  Welcome of Guests
   2)  Approval of Minutes
   3)  Consideration of Applicants for Provisional Membership
   4)  Special Orders
   5)  Recess for Educational Program
   6)  Reports of Officers, the Executive Board and Committees
   7)  Unfinished Business and General Orders
   8)  New Business
   9)  Announcements (04-10-2017)

Adopted 5-18-2009
Amended 12-12-2011 [Society reference changed to Unit]
Amended 12-12-2016 adding #12.
Amended 04-10-2017 adding #13.
Amended 03-11-2019 Modifying 11B

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