Original draft unit bylaws

Bylaws
of the Electronic Unit
of the National Association of Parliamentarians


ARTICLE I - Name

The name of this Unit shall be the Electronic Unit, a division of the National Association of Parliamentarians® (NAP).  The Unit shall also be referred to as eNAP.

ARTICLE II - Object

The object of eNAP shall be to promote the study of parliamentary procedure and the educational programs of NAP on a local level.  The Unit shall be local to an internet chat room. 

Specific objects of the Unit are:
(a) to provide a parliamentary study group available to members via the internet regardless of physical location, and
(b) to provide members experience in conducting business in a synchronous electronic meeting.

ARTICLE III - Members

Section 1.    Classification. There shall be the following classes of members:
A.    Regular.
        Regular members are those who are NAP members.
B.    Provisionals.
        Provisional members are eNAP Unit members who are not NAP members but are preparing for NAP membership.

Section 2.    Eligibility.
A.    Any member of NAP is eligible for membership in this Unit.
B.    Any individual preparing for NAP membership is eligible for provisional membership in this Unit.
C.    Requests for membership shall be submitted to one of the officers and announced at a Unit meeting or by email to all members.
D.    Membership shall become effective 72 hours after the request for membership is announced, or at a sooner time as ordered by a two-thirds vote at a Unit meeting.

Section 3. Resignation from Membership. Any member may resign upon request submitted to any officer of the Unit.  The officer shall announce the resignation to the Unit at a meeting or by email.

ARTICLE IV - Officers

Section 1. Officers.
The officers of this Unit shall be a President, a Vice-President, a Secretary, and a Treasurer. These officers shall perform the duties prescribed by these bylaws, by the parliamentary authority adopted by the Unit, and as directed by the Unit.

Section 2. Term of Office. The officers shall be elected to serve for one year or until their successors assume office, and their term of office shall begin at the close of the annual meeting.

Section 3. Office-Holding Limitations.  No member shall hold more than one office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office.  These limits shall be waived if there is but one nominee for the office.

Section 4. Vacancies.  The Vice-President shall become President upon a vacancy in that office.  A vacancy in any other office shall be filled by appointment by the Executive Board.

ARTICLE V - Meetings

Section 1. Regular Meetings. The regular meetings of the Unit shall be held on the second Monday of each even-numbered month unless otherwise ordered by the Unit or Executive Board.

Section 2. Annual Meetings. The regular meeting in February shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.

Section 3. Special Meetings. Special meetings may be called by the President or by the Executive Board and shall be called upon the written request of three members or thirty percent of the Unit. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three days' notice shall be given.

Section 4. Quorum. Twenty percent of the members of the Unit shall constitute a quorum.  At the next meeting held after a meeting failing to obtain a quorum, the quorum shall be one half of the quorum for the preceding meeting, if such reduced quorum is noted in the meeting notice, and the meeting notice is emailed to members at least least 5 days before the meeting.

Section 5. Location.  Meetings shall be held in the Slashnet.org IRC channel #enap unless otherwise ordered by the Unit or Executive Board.  The location shall be posted on the Unit's home page if possible.  Any alternate location shall be accessible via the internet using a standard web browser.  The default location may be amended by a majority vote with notice or with a two-thirds vote without notice.  Telephone and video conference meetings are also authorized.

Section 6. Notice.  All notices shall be given by e-mail to the e-mail address on file for each member.

Section 7. Unit Web Site.  The Unit shall maintain a web site which shall include a schedule of regular meetings and the notices for all other meetings, but the web site version of notices shall omit sensitive details regarding the purpose for a special meeting.  The schedule and the meeting notices shall include the time and location of the meetings. 

Section 8. Secret Voting. The Unit, Executive Board, or President shall provide a means for secret voting via the internet, with links and instructions posted on the Unit's web site.

ARTICLE VI - The Executive Board

Section 1. Board Composition.
The officers of the Unit shall constitute the Executive Board.

Section 2. Board's Duties and Powers. The Executive Board shall have general supervision of the affairs of the Unit between its business meetings. The Board shall be subject to the orders of the Unit, and none of its acts shall conflict with action taken by the Unit and still in effect.

Section 3. Board Meetings. The Board shall meet at the call of the President or upon request by two members of the Board.  Meetings may be in the Unit's chat room or other designated chat room, or by telephone or video conference.  Board meetings shall be open to other Unit members as observers unless explicitly otherwise ordered by the Board.

ARTICLE VII - Committees

Section 1. Standing Committees. The standing committees shall be shall be an education committee and a membership committee, with the chairman and members selected by the Unit, the Executive Board, or the President, in that ranking order of right to appoint and remove.  The list of standing committees may be amended by the Unit by a majority vote with notice or a two-thirds vote without notice.

A.    The education committee shall develop and coordinate educational programs for the Unit, including informing members of NAP educational materials.
B.    The membership committee shall promote the retention and recruitment of Unit members.

Section 2. Special Committees.  Special committees of the Unit shall be established as needed by the Unit, Executive Board, or President, in that ranking order of right to appoint and remove.

Section 3. Ex Officio Members.  The President shall be ex officio a member of all committees except any Nominating Committee.

ARTICLE VIII - Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Unit in all cases to which they are applicable and in which they are not inconsistent with NAP's or these bylaws and any special rules of order the Unit may adopt.

ARTICLE IX - Amendment of Bylaws

These bylaws may be amended at any regular meeting of the Unit by a two-thirds vote with notice, or a nine-tenths vote without notice.

HISTORY
Pending adoption
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