Zoom Rules

Note: These are platform specific rules for meeting via Zoom. See the eNAP Special Rules of Order for other platform specific rules.

  1. Members and guests will sign into the meeting using a name clearly identifying the person, if possible. If the person is unable to do so, they may be ordered to provide their name in the meeting chat. Those failing to do so may be barred or ejected from the meeting.

  2. Members and guests may join the meeting on any computer or smart device with an internet connection (via the Zoom app). Members using desktop or laptop computers may use their computer microphones and speakers for audio connection, or may connect their audio through a smart device.

  3. Each member is responsible for his or her connection to the Internet and teleconference; no action will be invalidated on the grounds that the loss of, or poor quality of, a member’s individual connection prevented him or her from participating in the meeting, provided that at least a quorum of members was connected and adequately able to participate.

  4. The chair may cause or direct the temporary disconnection or muting of a member’s connection if it is causing undue interference with the electronic meeting. The chair’s decision to do so, which is subject to an undebatable appeal that can be made by any member, will be announced during the meeting and be recorded in the minutes.

  5. Recognition.
    A. To seek recognition by the chair, a member will cause his or her hand icon to be raised. Upon recognition of a member, the chair will cause the lowering of all “raise hand” icons.

    B. Another member who claims preference in recognition will promptly raise (or raise again) his or her hand icon, and the chair will recognize the member for the limited purpose of determining whether that member is entitled to preference in recognition. If the chair fails to recognize the member, he or she may get the attention of the chair through the chat window.

    C. A member who intends to make a motion that under the rules may interrupt a speaker will cause the member’s “No” icon (red-filled circle with an “X”) to be raised. This icon will not be used to indicate opposition.

  6. Chatbox.
    A. The use of the meeting chat designated for everyone will be restricted during the meeting to purposes authorized by these rules, the chair, or the assembly.

    B. A member intending to make a main motion, amendment, offer a nomination, or any other motion as directed by the chair, will, before or after being recognized, post such motion in writing to the chat designated for everyone.

  7. Voting.
    A. Unless otherwise ordered by the assembly, votes not requiring a ballot vote will be taken using the Zoom polling feature, by a show of hands (using the ‘raise hand’ feature), or by using the “Yes” and “No” icons at the discretion of the presiding officer, and will be treated as a counted vote.

    B. A ballot vote will be taken as directed by the presiding officer.

Adopted 12-14-2020.
Amended 02-08-2021.