On April 10, 2017, eNAP began the process of starting an Electronic Association of NAP. NAP’s charter for the Electronic Association of Parliamentarians was issued in August 2017. Contact Paul McClintock, eNAP webmaster, with any questions or requests to post or update information here. |
e-Association
Joint Committee final report, 10-09-2017
Joint Committee for Forming an Electronic Association Report NAP’s charter for the Electronic Association of Parliamentarians was issued in August 2017. (The charter certificate lists only the month and year, not the specific date.) In accordance with Proviso 3 to the EAP Bylaws, requiring the President Pro Tem to call a special meeting for the election of permanent officers within sixty days after chartering, the required special meeting has been scheduled for Thursday, October 19, 2017, at 7:30 PM Central Time, using FreeConferenceCall.com. The Call to Meeting has been sent to all EAP primary members included in the membership list provided by NAP, and to all affiliate members who have completed a membership application. A copy of the Call to Meeting also is posed at https://www.eparliamentarians.org/2017/10/call-to-special-meeting. Specific call-in instructions will be sent to all members who complete the application and registration forms as specified in the Call to Meeting. As specified in Proviso 4 to the EAP Bylaws, nominations for officers will be from the floor. Members interested in being nominated are encouraged to contact Secretary Pro Tem Evan Lemoine at [email protected]. As the election of permanent officers will complete the EAP formation process, the joint committee’s work will be finished, and the chair believes that the committee may be discharged. See Electronic Association of Parliamentarians. -- Weldon Merritt, PRP |
The joint committee report to the 08-14-2017 eNAP meeting
Joint Committee for Forming an Electronic Association AMENDED Report The joint committee for formation of an electronic association, was established by a resolution adopted by eNAP at its April 10, 2017 meeting and concurred in by the Young Professional Parliamentary Practice Unit (YP3U) and the E-Grant Unit (E-Grant). The committee originally consisted of Weldon Merritt, representing eNAP; Evan Lemoine, representing YP3U; and Mary Grant, representing E-Grant. As so constituted, the committee met by teleconference on May 11, 2017 to begin discussion of the possible formation of an electronic association. As a result of that meeting, the committee recommended amendment of the resolution to include a representative of the newly chartered Green Gavel Electronic Unit (GGEU), as well as several other changes to the resolving clauses. At the June 12, 2017 eNAP meeting, the initial resolution was amended to incorporate the changes recommended by the joint committee. GGEU then was invited to designate a member of the committee, and they did so, adding unit president Lucy Anderson as the fourth committee member. Following addition of the fourth member, the committee met again by teleconference on June 7, 2017, with the original three members in attendance; and on July 25, 2017, with all four members in attendance. The committee has now completed its draft of the bylaws (with provisos) and standing rules for the to-be Electronic Association of Parliamentarians (EAP). Copies of the documents, which have been approved by the NAP Bylaws Committee, are available at the following links: The resolution creating the joint committee, as amended at the June 12, 2017 eNAP meeting, included the following resolving clauses:
The Chairman has been advised that YP3U and E-Grant already have ratified the bylaws, and that GGEU is expected to consider the bylaws at its August 24 meeting. If eNAP or GGEU (preferably both) now ratify the EAP bylaws, the Application for Charter can be submitted shortly thereafter. The NAP Executive Director has assured the chairman that if the application is submitted by the week of August 28, the charter can be issued before the NAP Convention, and possibly can be presented during the Convention. In accordance with Proviso 3, the EAP president pro tem will then call a special meeting to elect permanent association officers. Unfortunately, it appears likely that the committee chairman will be unable to attend the August unit meeting (or if present, only very briefly). He and his wife will be leaving the day of the meeting for a trip in celebration of their 50th wedding anniversary occurring later that week. Committee members Evan Lemoine and Mary Grant are expected to be present, however. The joint committee for formation of an electronic association recommends and requests that eNAP ratify the EAP Bylaws and Standing Rules as presented. -- Weldon Merritt, PRP |
e-Association Governing Documents
Updated resolution by eNAP on 06-12-2017
Mr. Merritt, on behalf of the Joint Committee on Formation of an Electronic Association, moved that the resolution adopted by eNAP on April 10, 2017, and agreed to by the Young Professionals Parliamentary Practice Unit and the E Grant Unit, be amended by substituting the following resolving clauses: Resolved, That the newly-formed Green Gavel Electronic Unit be invited to designate a member to serve on the joint committee; 2. That the joint committee be tasked with drafting bylaws for a proposed electronic association; 3. That once the joint committee has completed its draft of the proposed association bylaws, the bylaws be submitted for ratification by each of the units represented on the joint committee; and 4. That upon ratification of the proposed association bylaws by at least three units, the ratifying units jointly apply to NAP for an electronic association charter. The motion to amend the April 10 resolution was adopted without objection. |
Contacts
Units
Joint Committee for Forming an Electronic Association Weldon Merritt, PRP - eNAP Mary Grant, PRP - E-Grant Unit Evan Lemoine, PRP - Young Professionals Parliamentary Practice Unit Board of Directors Lucy Hicks Anderson, PRP - Green Gavel Electronic Unit |
Resolution for a Joint Committee
Adopted April 10, 2017 by the Electronic Unit of NAP (eNAP): ELECTRONIC
ASSOCIATION RESOLUTION
Whereas, NAP currently has three electronic unit that are not affiliated with any association, the Electronic Unit (eNAP), the E-Grant Unit (E-Grant), and the Young Professionals Parliamentary Practice Unit (YP3);
Whereas, Article IV, Section 3B of the NAP Bylaws provides, “Electronic associations may be organized when at least three electronic units wish to affiliate, provided that the association’s bylaws have been approved by the NAP Bylaws Committee”;
Whereas, chartering of an electronic association would allow electronic units affiliated with that association to better coordinate their efforts to ensure that the unique needs of electronic units are recognized and supported by NAP;
Whereas, chartering of an electronic association would allow primary members of affiliated electronic units, including current members-at-large of geographically based associations, to designate the electronic association as their association of primary membership;
Resolved, That contingent on concurrence by E-Grant and YP3, a joint committee consisting of one member from each of the thee unaffiliated electronic units be created to plan for and call an electronic convention, using a technology specified by the committee, to consider the question of applying to NAP for the chartering of an electronic association;
2. That upon adoption of this resolution, eNAP elect a member to serve on the joint committee;
3. That within five days or as soon as reasonable after adoption of this resolution, the eNAP president notify the presidents of E-Grant and YP3 of its adoption, and request that at the earliest opportunity they present to their units the question of creation of a joint committee as specified in this resolution and the designation of a unit member to serve on the joint committee;
4. That the eNAP president further request that the presidents of E-Grant and YP3 promptly notify the eNAP president of their units’ actions, including the name and contact information of the unit members designated to serve on the joint committee if the units concur in the creation of the committee;
5. That upon receipt of notification from E-Grant and YP3, the eNAP president promptly notify the eNAP member of the joint committee of the names and contact information of the E-Grant and YP3 members, if applicable;
6. That within five days or as soon as reasonable after being notified of the names and contact information of the other two members, the eNAP member of the joint committee contact the other two members to schedule an initial electronic meeting of the committee to elect a committee chairman and to plan for such additional meetings as the committee deems appropriate;
7. That the convention authorized by this resolution be planned, organized, and conducted in accordance with Section 60 of RONR, with such adaptation as may be necessary to allow for electronic participation, and with the joint committee authorized to appoint such convention committees as may be necessary;
8. That the convention authorized by the resolution be convened as soon as possible. Note added 2017-08-21: Some additions benefits that Weldon Merritt and Paul McClintock discussed by phone: a. EAP will get 6 delegates minimum to NAP conventions, plus possibly more based on the number of EAP members at large. b. EAP gives additional opportunities to serve in some officer positions that earn them points for RP and PRP credentials, which can be especially useful for members living in areas without a geographically based association. c. EAP provides greater opportunity for collaboration and networking of NAP members dealing with e-meeting issues of rules, technology and logistics. d. EAP provides additional opportunities in parliamentary education. |
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